TRAVELFIT EXPERIENCE

Privacy Policy

Last updated: May 2026

This Privacy Policy explains how Travel Fit Experience (“we,” “our,” or “us”) collects, uses, stores, and protects personal information when you register for or participate in Travel Fit Experience – Out of Office Summer Camp 2026 (the “Event”), taking place July 31 – August 2, 2026, at Footeprints Hotel, Negril, Jamaica.

By registering for or attending the Event, you consent to the practices described in this Privacy Policy.

1. Information We Collect

We collect personal information necessary to deliver a safe, personalized, and high-quality guest experience.

1.1 Information you provide directly

When you register or interact with us, we may collect:

Full name
Email address
Phone number
Emergency contact details
Accommodation preferences
T-shirt or merchandise size
Dietary requirements
Fitness level and wellness preferences
Medical or accessibility information (only if voluntarily disclosed)
Payment and billing information
Agreement to Terms & Conditions and waivers

1.2 Information about additional guests

If you register a companion or guest, we may also collect:

Their name
Contact details (if provided)
Dietary and sizing preferences
Relevant participation information required for event planning

1.3 Payment information

All payment transactions are processed securely by third-party payment providers.

We do not store full credit card details on our servers.

2. Sensitive Personal Data

Certain information (such as health, dietary restrictions, and accessibility needs) may be classified as sensitive.

We collect and use this information only where:

You voluntarily provide it;
It is necessary for safe participation in physical or wellness activities;
It is required to reasonably accommodate your participation in the Event.

3. How We Use Your Information

We use your information to:

Process registration and payments
Deliver Event services and experiences
Assign accommodations and manage logistics
Communicate important Event updates
Coordinate activities, programming, and guest experience design
Provide safety, health, and operational support
Improve future Travel Fit Experiences offerings
Send pre-event and post-event communications

Where permitted, we may also use anonymized data for analytics and experience improvement.

4. Legal Basis for Processing

We process personal data based on:

Contractual necessity (to deliver the Event you registered for)
Legitimate business interests (event operations, improvement, and safety)
Legal compliance obligations
Your consent (where required, especially for sensitive data and marketing)

5. How We Share Information

We do not sell your personal data.

We only share information with trusted third parties necessary to operate the Event, including:

Footeprints Hotel – for accommodation management and guest check-in
Payment processors (e.g., Dime Pay or equivalent providers) – for secure transactions
Email and communication platforms – for event updates and coordination
Technology and hosting providers – for registration systems and data storage
Event staff, contractors, and facilitators – for operational delivery
Government or regulatory authorities – where legally required

All third parties are expected to handle data securely and only for agreed purposes.

6. International Data Transfers

As Travel Fit Experience may serve international guests, your data may be transferred and processed outside your country of residence, including Jamaica.

We take reasonable steps to ensure that appropriate safeguards are in place to protect your information.

7. Data Retention

We retain personal data only for as long as necessary to:

Deliver the Event;
Comply with legal and accounting obligations;
Maintain business records for operational improvement.

Typically, data is retained for a reasonable period after the Event unless a longer retention period is required by law.

After this period, data is securely deleted or anonymized.

8. Marketing Communications

We may use your contact details to send:

Event updates
Future Travel Fit Experiences announcements
Related experiential travel offerings

You may opt out of marketing communications at any time by clicking unsubscribe or contacting us directly at: travelfitexperience@gmail.com

9. Data Security

We implement reasonable technical and organizational measures to protect your personal information, including:

Secure HTTPS encryption
Access-controlled systems
Trusted third-party platforms

However, no system is completely secure, and we cannot guarantee absolute security of data transmitted online.

10. Your Rights

Depending on your location, you may have rights to:

Access the personal data we hold about you
Request correction of inaccurate data
Request deletion of your data (subject to legal obligations)
Withdraw consent where processing is based on consent
Object to certain types of data use

To exercise these rights, contact: travelfitexperience@gmail.com

We will respond within 24–48 hours.

11. Cookies & Tracking

Our registration and website systems may use cookies for:

Essential site functionality
Registration and booking processes
Basic analytics and performance monitoring

We do not use third-party advertising cookies for profiling or ad targeting.

12. Data Breach Notification

In the event of a data breach that poses a risk to your rights or privacy, we will take appropriate remedial action and notify affected users where required by applicable law.

13. Children’s Privacy

The Event is strictly limited to individuals aged 18 years and older. We do not knowingly collect data from individuals under 18.

14. Third-Party Links & Services

Our systems may include links or integrations with third-party services (e.g., payment processors, hotel systems, or ticketing platforms).

We are not responsible for the privacy practices of these third parties.

15. Changes to This Policy

We may update this Privacy Policy from time to time.

The “Last Updated” date at the top will reflect the most recent version.

Continued participation in the Event after updates constitutes acceptance of the revised policy.

16. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Travel Fit Experience
Email: travelfitexperience@gmail.com